Advancement Technology & Information Specialist | #education | #technology | #techjobs


Job Description:

DIVISION: Advancement

DEPARTMENT:  Advancement Technology & Information Services

JOB SUMMARY: The Advancement Systems and Information Specialist is responsible for assisting the Directors/Asst. Directors in
fulfilling the technical and reporting needs of the Advancement Division.  Specifically, he/she will focus on the day to day maintenance of
the Raiser’s Edge database, ensuring the integrity of that data and that it adheres to university data governance standards.  This role will
also assist with the identification, design, and implementation of technical solutions that will support the Advancement-related business
objectives of the University. 


EDUCATION:  Bachelor’s Degree

Minimum 3 years’ experience with Raiser’s Edge.  Familiarity with Banner Advancement software.

Demonstrated interpersonal skills supporting Advancement fundraisers, strong knowledge of Raiser’s Edge, various reporting tools,
proficiency with Microsoft Office products, Raiser’s Edge Queue and Omatic. 


REPORTS TO: Director of Advancement Technology & Information Services



  • maintain the Raiser’s Edge database, ensuring data is accurate, current, and adheres to university governance

  • collaborate with other departments to obtain ongoing data updates,

  • ensure the integrity and security
    of Advancement data and resources,

  • process electronic data feeds to and from the Advancement

  • collaborate with key Advancement resources/stakeholders to understand reporting needs,

  • recommend
    methods for capturing constituent information and design data repository updates so data can be efficiently and effectively

  • develop and maintain Advancement reports using third party reporting software; schedule reports as

  • assist with the development and maintenance of a centralized electronic repository for informational assets of the

  • coordinate with Advancement staff to gather/develop portal content.

Business Systems

  • work in partnership with key advancement resources/stakeholders to understand business

  • create online entry forms using HTML as needed

  • conduct structured analysis of current business
    processes and existing system functionality; recommend process / system / reporting changes that will support business

  • perform cost benefit analysis to determine which enhancements will provide greatest return on

  • prepare detailed functional specification documents outlining system modifications to be made; review with other
    Advancement team members to verify completeness and accuracy,

  • collaborate with developers to identify technical solutions
    that best support business needs and to estimate project sizing,

  • assist in determining the impact of Advancement process /
    system / reporting changes on other areas of the University and with informing affected resources of planned changes and how they will be
    impacted; assist with any necessary process changes by providing input and recommendations,

  • design test plans related to
    newly developed/updated functionality and reporting; execute associated testing scenarios; coordinate with development resources to resolve
    any issues identified,

  • assist with regression testing to ensure the integrity of all existing processes, system
    functionality, reports, and data following the implementation of any system upgrades or data repository changes.


  • act as a resource for internal staff and clients to work through issues and identify workarounds to address
    system limitations,

  • remain current on all applications used by Advancement team, becoming familiar with and communicating new
    releases as well as departmental and upgrade impact issues,

  • act as a liaison for external vendors regarding prospect
    screening, public communications, electronic file transfers, etc.


  • assist with the
    development of online training materials and conduct live training sessions as needed,

  • assist with providing introductory
    training for newly hired employees.

Advancement Division Professional Development

community consistent with the department’s mission,

  • attend
    staff and divisional meetings,

  • serve as a backup for the department’s Operations Assistant

  • serve as a backup
    for donor acknowledgement letters and scholarship stewardships,

  • advocate for policy and process improvements to support
    Division’s objectives

  • assist in the creation and maintenance of Advancement policy & procedure

  • oversee the workflow of the department’s work-study students.

Promote safe and secure
working conditions.
  This involves:

  • promoting the proper utilization of equipment and materials,

  • notifying
    supervisor immediately regarding unsafe working conditions.

Performs such other duties, responsibilities, and activities as
required by supervisor and as departmental/University needs indicate.


Advancement – Admin

Performs such other
duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.


The above information indicates the general nature and level of work performed by employees within this classification. It is not
designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or
qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may
be assigned at any time, with or without notice.

All offers of employment are contingent upon a satisfactory background

Fairfield University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity, and,
in this spirit, particularly welcomes applications from women, persons of color, Veterans, and members of historically underrepresented
groups. The University will provide reasonable accommodations to all qualified individuals with a disability.

Load a resume or
CV first, then upload supporting documents including a cover letter at the bottom of the third page under the “My Experience” section where
it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your
application, so please have all documents available before applying.
Faculty Positions: If you need to
upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job
Staff positions: If you need to upload more than 5 documents, please either combine them to
upload or email them to

Women, minorities, and persons with disabilities are encouraged to apply. Fairfield University is an Affirmative Action/Equal Opportunity Employer.


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